GENERAL INFORMATION

HOUSEKEEPING: You will share a bathroom with other participants on the floor of the same gender.

LUGGAGE STORAGE: Luggage storage is not available at West Quad. Please contact your program staff for possible solutions.

LAUNDRY FACILITIES: Laundry facilities are located in the basement, Rm G104. They can be paid via quarters or the free Wash-Connect App (see below). The cost is $1.50 per load to wash and $1.50 per load to dry. Participants must bring their own detergent. 

LINEN (if applicable): Upon entering your room, you will find a linen packet. Inside of the linen packet will be the sheets and pillowcase for your bed. There will also be 2 towels, a washcloth, and soap. If your stay in West Quad is longer than 7 days, you can exchange your linen every Sunday at the West Quad Community Center during operational hours. Linen can be exchanged every 7 days thereafter.

LOCK YOUR ROOM: The University is not responsible for lost or stolen articles. Please keep your room door closed. In the event you are locked out of your room, please contact your program staff for help. 

SMOKING POLICY: University policy does not permit smoking in buildings, in facilities, on grounds and in university-owned vehicles.

ALCOHOL CONSUMPTION POLICY: West Quad is a substance-free community.

GUEST POLICY: All visitors, including parents, must check-in first with the community center when visiting a participant. Participants may only be checked out of the residence hall by a parent/guardian or program staff. Visitors, other than parents, who may be taking the student from the residence hall, must be approved by the parent/guardian during your group's registration with the program staff. Guests are not permitted to stay overnight. Individual programs may have additional guest/visitation policies.

PET POLICY: Pets are prohibited from entering the residence halls at all times, even on a “visiting” or “temporary” basis. Accommodations may be made for service animals with advance notice and proper documentation.

MAINTENANCE CONCERNS: You may report any room/building problems by directly calling the West Quad Community Center at (734-764-0185 during operational hours. For after-hours assistance please call (734) 647-2059.

DINING SERVICES

CENTRAL CAMPUS DINING CENTER

Central Campus Dining Center is located in South Quad Residence Hall

**This only applies to those groups that have contracted meals with their stay. If you are unsure, please with your conference contact.**

For a daily menu, visit https://dining.umich.edu/menus-locations/dining-halls/south-quad/

FOOD ALLERGIES AND SPECIAL DIETS

Please contact eatsmart@umich.edu with any concerns regarding allergies or special dietary needs or visit dining at dining.umich.edu.

PARKING AND TRANSPORTATION

PARKING

Participants 17 and under are not to bring private automobiles or motorcycles to the University. If it is necessary for a student to drive, the University assumes no responsibility for a stored vehicle on University property. Please check with your program regarding their policies for cars on campus.

There is parking available at the City of Ann Arbor Lots. City-Owned parking facilities are marked by white signs with a green letter P (lots) or blue signs with a white P (structures). All city parking is free on Sunday. For more information on parking in Ann Arbor please visit: https://pcia2.com

TRANSPORTATION

On-campus transportation is free to all summer conference guests via our Blue M buses.

Wear your lanyard or carry your Mcard in case ID is requested. There is limited summer bus service to and from North Campus; buses stop at Pierpont Commons, but no service is available to Bursley Hall or Baits Houses.

RESIDENCE HALL LIVING

PROHIBITED ITEMS

In compliance with Michigan State Law, no person under 21 year of age may possess, distribute or consume alcoholic beverages in the Residence Halls. Additionally, some buildings have been designated alcohol-and substance-free zones due to the many youth groups in residence. No alcohol may be consumed in these zones.

The University of Michigan and University Housing will not tolerate drug use in the Residence Halls. Possession and use of illegal drugs is against the law. The use or presence of drug-related paraphernalia is strictly prohibited.

Fireworks, explosives, and all weapons are absolutely prohibited in Residence Halls.

It is against the law to tamper with or misuse fire alarms, fire-fighting equipment, elevator alarms, emergency call buttons. Calling 911 from a Residence Hall in a non-emergency is prohibited.

The use of incense, candles or other open flames including lighters, matches, smoke bombs, snaps, etc. is strictly prohibited. Halogen lamps, laser pointers and hot plates are also prohibited in Residence Halls.

FOR YOUR SAFETY

• Exterior doors, rooms and  bathrooms are locked at all times and should not be propped open.
• Digital cameras monitor all entrances and exits.
• Residence Halls are patrolled by Division of Public Safety and Security Officers.
• The U-M Emergency Alert System will keep you informed.

RESIDENCE HALL LIVING

Residence Hall standards for community living are established in compliance with state and federal laws and the bylaws of the University of Michigan Regents. This includes conduct while living in the halls and the use of its facilities. All participants must abide by these standards for a successful, safe and fun program.

Community Living at Michigan Standards Academic Year 2023-2024

Please behave appropriately and be considerate of others.

• Do not engage in sports activities inside the Residence Halls.
• Do not endanger others through physical or violent behaviors
• Harassment, including threats and/or damages to persons or property, will not be tolerated.
• Pulling fire alarms or tampering with fire safety equipment will result in fines and dismissal.
• Throwing items out of residence hall windows is a conduct violation.
• All crimes are reported to the Division of Public Safety and Security

DISCRIMINATION

Acts of discrimination or harassment based on an individual's race, sex, color, religion, creed, national origin or ancestry, age, marital status, handicap, Vietnam-era veteran status or sexual orientation are serious violations of University Housing policy. Sexual harassment is illegal under state and federal law, offenders may be subject to prosecution.

FURNITURE

All university furniture provided in individual rooms at check-in must remain in those rooms. Please leave mattresses on the beds. University Housing prohibits lofting furniture during the summer. Furniture must remain assembled in the manner in which it was pre-set in the room. Furniture will not be removed from rooms based on occupancy. Lounge and study room furniture may not be removed or transferred to individual rooms.

DAMAGES

The contents of all residence hall rooms are inventoried. Damages to the room or to the University property will be assessed and charged equally to those who are responsible. Charges will be assessed if excessive cleaning of a room, bathroom, lounge or public area is required.

During your stay, please do not:

• Tamper with or remove window screens,
• Throw anything out of the windows,
• Remove, disassemble or move any room or lounge furnishings, or
• Attach anything to the walls

Violation of these rules and regulations may result in discipline, up to and including immediate dismissal from the program and subsequent U-M programs.

EMERGENCY PROCEDURES

When you arrive, identify the closest stairwell in case of an emergency, and designate an emergency meeting place with group members. Live-in building staff will provide instructions about evacuation, shelter, or appropriate action. Please follow instructions from building staff or Public Safety Officers.

EMERGENCY CONTACTS

Emergency.......................................................................911
Division of Public Safety and Security..........(734) 763-1131
University Operator...........(weekdays, 8:00 am - 5:00 pm)
(734) 764-1817
Campus Information Center..............(9:00 am - 11:00 pm)
(734)764-4636
Conference and Event Services...................(734) 764-2000

FIRE

Evacuation routes are posted on the back of each door. In the event of a fire or fire alarm, leave the building immediately closing doors while evacuating. Move away from the building and stay with your group. Do not return to your room or building until you are given an "all clear" by Public Safety Officers.

Evacuation Location:

1. If exiting from the front of the building – Cross Thompson to assemble on the West side of the street
2. If exiting from the South side of the building – Cross Madison to assemble on the South side of the street next to South Quad
3. If exiting from the East side of the building – Utilize the sidewalk area along State street if needed
4. If exiting from the North side of the building – Cross Kennedy Drive to assemble next to Fleming and Regents Plaza
5. In the event of inclement weather during a fire emergency, utilize South Quad lobby. Munger first floor lobby and lower level common area may be utilized if needed

POWER OUTAGE

If your building loses power, proceed to an area that has windows, or go outside if possible. Flashlights may be available at the Community Center. (Candles should never be used in U-M Residence Halls.) Housing Security Officers will advise you regarding any further action.

THUNDERSTORMS & TORNADOES

In the event of severe weather, the National Weather Service will issue any one of the following alerts:

• Severe Thunderstorm Watch: Conditions are favorable for a severe thunderstorm to develop with the potential to produce damaging winds, hail, heavy rain <g>and</g> possible tornadoes.
• Severe Thunderstorm Warning: A severe thunderstorm is imminent. Proceed indoors immediately and stay away from large windows. Be prepared to take cover.
• Tornado Watch: Weather conditions are favorable for possible tornado development.
• Tornado Warning: A tornado has been confirmed by either a spotter or by radar. Ann Arbor's tornado warning system produces a loud steady tone when a tornado has been sighted or is likely to form (Please note, this siren is tested on the second Tuesday of every month at 1:00 pm). You should immediately take cover in an interior room or corridor on the lowest possible level of a building. If outdoors and there is no time to find indoor shelter, lie flat in the nearest depression.

In the event of severe weather, please follow the below protocol in seeking shelter:

In a Residence Hall: Proceed to the lowest accessible level. Remain in an enclosed, interior corridor with minimal exterior windows and doors until the warning has expired.

Outdoors: If there is no time to find indoor shelter, lie flat in the nearest depression (i.e., ditch or ravine). Be aware that heavy rains may flood excavation areas, ditches or ravines.

ACTIVE ATTACKER

In the event of an active attacker on campus, you have 3 options: Run, Hide or Fight

• Follow all instructions from officers
• Keep your hands visible at all times
• Tell officers where the attacker is, if known

STAY CONNECTED!

Receive emergency alerts through the Division of Public Safety & Security app. Search U-M Public Safety in the App/Google Play store.

WEST QUAD BUILDING LAYOUT